Privacy Policy

Learn how Notez collects, uses, and protects your personal information

Privacy Policy

Last Updated: August 26, 2025

Introduction

Notez ("we" or "the Product") understands the importance of privacy to you. As an intelligent collaboration engine focused on serious writing, we are committed to providing you with a secure and reliable writing environment. This Privacy Policy explains in detail how we collect, use, store, and protect your personal information. This document is primarily intended for users in the United States and other overseas regions.

Our Privacy Commitment

Core Principles

  • Local-First: All processing of sensitive data is performed locally on your device
  • Data Minimization: We only collect information necessary to provide the service
  • Transparency & Control: You retain full control over your data
  • Secure Encryption: Industry-standard encryption safeguards your data

Information Collection & Use

Information We Collect

1. Information You Actively Provide

  • Account Information: Email address and username provided during registration

2. Information Collected Automatically

  • Usage Data: Startup and shutdown information of Notez

How We Use the Information

We use collected information solely to:

  • Provide core writing and retrieval functionality
  • Improve product performance and user experience
  • Deliver technical support and customer service
  • Send important product update notifications (you may opt out)

Data Storage & Security

Local Processing

  • Document Data: 100% stored on your local device
  • Knowledge Base Indexes: Vectorization and retrieval performed on-device
  • AI Processing: Supports fully offline local model deployment

Optional Cloud Model Invocation

When you choose to use third-party cloud large model services:

  • Only the minimal context required to generate an answer is transmitted
  • Transmission occurs over encrypted channels
  • We do not persist your document content on our servers
  • You may switch back to local model mode at any time

Security Measures

  • AES-256 (or equivalent strength) encryption for sensitive data
  • Strict access controls
  • Regular security audits and vulnerability remediation
  • Least privilege and zero-trust principles

Third-Party Services

Large Model Providers

If you choose to use third-party AI services (e.g., OpenAI, OpenRouter):

  • We do not store your third-party API keys
  • Data processing is governed by each provider’s privacy policy
  • We recommend reviewing the relevant provider’s terms

Analytics Services (Optional)

We may use anonymized statistical tools to understand overall usage trends:

  • Contains no personally identifiable information
  • Used solely for performance and product improvements
  • You may opt out in settings

Your Rights

Data Control Rights

  • Right of Access: View all your data at any time
  • Right of Rectification: Edit and update your information freely
  • Right of Deletion: Permanently delete your account and related data
  • Right of Portability: Export your documents and data in a common format
  • Right to Refuse: Decline certain optional features

How to Exercise

Protection of Special Groups

Children’s Privacy

This product is not directed to children under 13 (in compliance with COPPA). If we discover that we have inadvertently collected information from a child, we will promptly delete it.

Sensitive Information

For content in sensitive domains (e.g., legal, medical):

  • We recommend prioritizing local model mode
  • Optional additional encryption can be enabled
  • Isolated workspaces are supported

Data Transfer

  • We do not perform cross-border data transfers or centralized server storage
  • Documents and indexes remain on your local device
  • If you configure a third-party model API, only the minimal necessary context is sent during invocation (processed by servers in that provider’s region); we do not copy or retain transmitted content
  • No central data lake or behavioral profiling is created

Updates to This Policy

We may update this Policy from time to time:

  • Material changes will be communicated via email or in-app notification
  • Continued use indicates acceptance of updates
  • Historical versions will be archived and made available upon request

Contact Us

If you have any questions or suggestions about this Privacy Policy:

Applicable Laws

We comply with applicable international and regional privacy and data protection regulations, including but not limited to:

  • EU General Data Protection Regulation (GDPR) (when applicable to relevant users)
  • California Consumer Privacy Act (CCPA) and California Privacy Rights Act (CPRA)
  • U.S. Children’s Online Privacy Protection Act (COPPA)
  • Other applicable jurisdictional regulations (within their scope)

If any provision of this Policy conflicts with mandatory law, the applicable law shall prevail.

Notez Team Commitment: We will continuously enhance security and privacy protection to provide a reliable foundation for your serious writing.

Thank you for trusting